Legal Secretary

Role: Conveyancing Secretary

Contract Type: Permanent Full Time - 35 Hours

Location: Rathfriland

Key Responsibilities:

• Preparing, typing, and issuing legal documents.
• Providing administrative support to solicitors.
• Managing files.
• Answering calls, emails, and client enquiries.
• Performing automated payments.
• Drawing statements of account and billing.
• Experience preferred but candidates without experience would be considered.

Essential Criteria:

• A minimum of 5 GCSE's (Grade C or above) including English and Maths.
• A minimum of 3 years' experience in a similar role (to include responsibility for administration).
• Demonstrable knowledge of office systems and administrative procedures.
• Proven ability to use Microsoft Office Suite to a high standard, with particular expertise in Microsoft Excel (advanced functions, pivot tables, VLOOKUP/XLOOKUP, conditional formatting, charts, and data validation).
• Evidence of working with confidential and sensitive information in line with GDPR.

Skills & Abilities

• Advanced Excel skills, including ability to:
  • Build and maintain complex spreadsheets.
  • Analyse, interpret and present data in a clear format for reporting.
  • Automate processes (e.g. formulas, macros, pivot tables) to improve
• High level of IT proficiency across Word, Outlook, Teams/Zoom, and
  cloud-based systems.
• Strong written and verbal communication skills with attention to detail.
• Ability to prioritise workload, meet deadlines, and work on own
• Excellent organisational and time management skills.
• Ability to work as part of a team and build positive working

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