Admin/Finance

Role: Administrative Assistant

Contract Type: part time - 20 hours per week

Location: Camlough

The Role:

The Administrative Assistant will deliver effective and efficient administrative support to ensure the smooth running of the organisation.

Key Responsibilities:

• Provide office services to include; reception duties, typing, filing, production of promotional material and any other duty requested by Manager.
• Reception duties; Provide a warm welcome and high standard of customer care to all stakeholders and members of the general public by phone or face to face.

• Work with Manager to receive and record all cash and cheque receipts and if necessary make bank lodgements and to be responsible for petty cash. Maintaining financial records; income and expenditure, budgets etc.
• Maintaining and upkeep of all records/systems already in place and creating new as appropriate.
• Send out text to members.
• Support Manager in supplying information for submitting grant aid applications and complying with same.
• Coordinate office activities and operations to secure efficiency and compliance of the Foundation's policies
• Support the Manager on planning and implementation of the yearly programme of classes and events.

• Support the Manger on coordination of activities: classes, workshops including tutors, guest artists, and venues
• Make practical arrangements in relation to workshops and other events featuring guest artists (venue arrangements, volunteer coordination).

• Assist with fund raising activities.
• Ensure provision of and maintenance of office equipment including but not limited to computers, printers, copier, telephone system, TV's etc.
• Supervision and motivation of volunteer clerical and administrative support staff.
• Maintain stocks of stationery and print material.
• Assistance with organisation of events and activities.
• Assistance with communication and promotional activities including Newsletter, social media, website etc.
• Maintain record keeping in line with policies and procedures in place.
• Such other tasks as the Manager may decide.

Essential Criteria:

Qualifications & Knowledge

• A minimum of 5 GCSE's (Grade C or above) including English and Maths.
• OCR Level 2 Word processing
• Minimum NVQ Level 2 Diploma in Business Administration
• Demonstrable knowledge of office systems and administrative procedures.
• Proven ability to use Microsoft Office Suite to a high standard, with particular expertise in Microsoft Excel (advanced functions, pivot tables, VLOOKUP/XLOOKUP, conditional formatting, charts, and data validation).

Experience

• A minimum of 2 years' experience in a similar role (to include
• responsibility for administration).
• Experience of maintaining accurate records and producing reports.
• Evidence of working with confidential and sensitive information in line with GDPR.

Skills & Abilities

• Advanced Excel skills, including ability to:
  • Build and maintain complex spreadsheets.
  • Analyse, interpret and present data in a clear format for reporting.
  • Automate processes (e.g. formulas, macros, pivot tables) to improve
• High level of IT proficiency across Word, Outlook, Teams/Zoom, and
  cloud-based systems.
• Strong written and verbal communication skills with attention to detail.
• Ability to prioritise workload, meet deadlines, and work on own
• Excellent organisational and time management skills.
• Ability to work as part of a team and build positive working
• Keen interest in supporting brain injury survivors and carers.
• Full driving licence and access to a car for work for work purposes (or
  a suitable alternative form of transport to meet any travel requirements
  associated with the duties of this role).

Desirable Criteria:

• Level 3 Diploma in Business Administration
• Experience of using accounting/CRM/databases alongside Excel.
• Experience in charity or community sector administration.
• Experience supporting funding applications or monitoring/evaluation returns.
• Familiarity with financial reporting and budget tracking.

Why use Staffline? This may not matter to you when you're looking for a new opportunity, but we just wanted to tell you a little bit about Staffline. We know that finding the right job can be challenging and we have the tools and resources to help you succeed. An established recruitment agency since 1983, we offer permanent and temporary job solutions to lots of different clients in multiple industry sectors in Northern Ireland and Republic of Ireland. For further information please apply with your up-to-date CV by clicking the button.