Business Support Officer, Belfast

My client a leading public sector organisation based in Belfast is currently seeking to recruit a Full-Time Business Support Officer.

Hours: Monday to Friday, 9am-5pm

Pay: £19.10 per hour

KEY DUTIES / RESPONSIBILITIES

Operational Delivery * To provide operational project management support, develop plans, collate relevant documentation to support the NIPDP * Effective and timely records management on behalf of the NIPDP Co-Directors and HSCDI * Coordinate all NIPDP panel meetings, Data Dialogues and any other meetings or events related to NIPDP as assigned * Coordinate financial claims with DHCNI and ADRC NI/QUB for NIPDP panel members, including remuneration and reimbursement, liaising with external funding agencies and partners * Assist in preparation of materials for NIPDP meetings, including panel meetings and Advisory Group meetings * Provide briefings/presentations/reports on various aspects of the project's communication and impact to Directors, Advisory Group and partner organisations. * Collation, preparation and maintenance of appropriate data/records/reports to meet HSC and external partner requirements. * Management and co-production of all NIPDP management documentation; project plans, Terms of Reference, Risk Reports. * With guidance and support from the NIPDP Co-Directors, develop and deliver training and development packages for NIPDP panel members * Support the NIPDP Co-Directors in work related to NIPDP * To project manage a range of NIPDP activities and input to key project management tasks as directed by NIPDP Co Directors and the HSC DI * To assist NIPDP Co Directors in the production of the annual Project Plan for NIPDP, particularly in sourcing data, compiling evidence and information and analysing these. This will include the development of appropriate consultation and consultation processes; * To ensure that project tasks are highlighted and programmed into an annual work plan. * To support the negotiation of commissions for the provision of cost-effective services in the delivery of NIPDP and to assist in the scrutiny of project finances and Business Cases with finance colleagues. * To co-ordinate and assist in the monitoring and review of commissioned services in line with contracts, where appropriate. * To have the lead role in the management and coordination of the delivery of NIPDP as ratified by the Co-Directors and Partnership Group. * Liaise directly with finance colleagues across organisations, ensuring the commissioned components are kept up to date and on track with contract delivery. * To assist in the delivery of Panels and forums - to be developed with due regard to the operational and strategic measures surrounding the delivery of NIPDP.

Key Working Relationships * Maintaining relationships with panel members and other external NIPDP partners * Support the promotion of NIPDP across Northern Ireland, UK and Republic of Ireland including development and maintenance the website and social media channels. * Coordinate and co-develop process with practices with communication and engagement representatives from DHCNI, DI, ADRC NI and others under the delivery of NIPDP * To liaise with NIPDP stakeholders to include but not limited to in the HSC, ADRCNI/QUB/UU, Department of Health, the Community & Voluntary sector and others in delivering project objectives and gathering and disseminating information on the work of the Panel. * Co-ordination and delivery for NIPDP with each of the partnered and stakeholder organisations, across regional sectors, to deliver the project objectives and plan for future support and delivery of NIPDP * Assume a first responder role in terms of communication with the NIPDP recruited Panel members, ensuring that members are made aware of the work of NIPDP and enable their participation * Assume first responder role for communication with NIPDP partners and stakeholders, liaising with Codirectors to ensure follow up actions are completed and recorded appropriately * To co-develop and manage the NIPDP website, including cross publication and linkage to partner web pages, to include liaising with partner organisations for branding and representation and to maintain the NIPDP website and brand thereafter. * To work collaboratively, in particular, with DHCNI/ NITRE/ HSC Data Institute/ ADRC NI / QUB/ UU and external NIPDP partner organisations and strategic organisations to achieve common goals.

Essential Criteria

1a) A university degree or recognised professional qualification or equivalent with a minimum of 2 years management* experience including an ability to work to tight timescales; strategic or operational planning, working with funders and the development or assessment of service requirements and plans to address these OR 1b) A minimum of 5 years' experience in a multi-disciplinary environment, two of which should be at management level*

* Management experience is defined as lead in the business management of complex processes and delivery of objectives and 2 years' experience in undertaking at least 2 of the following work areas: * preparation of briefing material for presentation to groups; * analysis and recommendations in respect of data or external guidance with resolved advice on the resulting service impact together with costing information; * Independent drafting of material/ correspondence/ papers/ finances for signoff by senior colleagues.

Have an excellent working knowledge of Microsoft PowerPoint, Word, Access and Excel to allow for the analysis of data.

The following are ESSENTIAL criteria which will be measured during the interview/ selection stage:

Effective organisational skills to meet the needs of the post in full. * Excellent written and oral communication skills as appropriate to meet the needs of the post in full. * Demonstrable experience of partnership working, in particular the ability to develop and maintain working relationships with a wide range of stakeholders * Demonstrable experience in project planning. * Strong analytical and judgemental skills with a proven ability in interpretation of information and production of detailed reports for a range of uses including informing decisions of senior management.

Why Temp with Staffline?

- Weekly Pay

- Easy, online timesheets

- Dedicated Consultant Support

If you are interested and available for this position, please upload your CV to the link or contact Stephanie Wilson at [email protected]

To be shortlisted for this role all applicants MUST meet the essential criteria. Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles. As there are so many applications, unsuccessful candidates may not be contacted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate. It will be a cost of between £16-£32 depending on clearance level.