Personal Secretary

Our Public Sector Client require a Personal Secretary on a 12 Month Fixed Term contract, based in Belfast.

The key purpose of the role is to provide administrative support and ensuring that the Director of Customer & Operations office is run in a customer friendly, efficient and effective manner, and establishing a two-way channel of communication between the Director of Customer & Operations and staff across Northern Ireland.

Responsibilities

• Managing the Director of Customer & Operations office.
• Organise meetings and workshops.
• Answering and vetting incoming telephone calls/emails.
• Co-ordination of papers for Board and Management Board meetings
• Tracking, ordering and recording hospitality and gift forms, Stationery Orders.
• Making cost effective travel and accommodation arrangements for Director of Customer & Operations.

ESSENTIAL CRITERIA:

• A minimum of 5 GCSE's or equivalent, at grade C or above (to include Maths and English).
• A minimum of two years' business administration experience including minute taking, diary co-ordination, reporting and general correspondence.
• A high level of competence in the use of current IT packages, in particular Outlook/Microsoft Word/PowerPoint and Excel.

DESIRABLE CRITERIA:

• Recognised Executive Secretarial qualification such as Executive and/or Private Secretaries Diploma

**Applicants must be authorised to work in the UK and Ireland. We are unable to sponsor or take over the sponsorship of an employment visa at this time.**

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