Finance Officer

We are recruiting on behalf of our client for a Finance/Office Administrator to join the small team on a part-time basis, to cover maternity leave.

The post-holder will support the Director and will manage the administration function, including maintenance of systems, management of expenses, invoicing and travel arrangements.

£neg depending on experience

Hours: Part-time, approx. 10-20 hours per week/may occasionally be option for additional hours (flexible, to be agreed) (Mon-Frid)

Duration: Min 9 months (possible extension)

Responsibilities include:

• To assist with the maintenance of a database to co-ordinate projects, associated expenses and allocated resources.
• Reconciliation of receipts for travel and subsistence, ensuring they are allocated to the correct project.
• Managing and reconciling company bank accounts and credit cards.
• To efficiently manage the sales ledger, issue invoices, checking them against offers and following up on payment as required.
• To manage travel bookings for all employees to include flights, ferries and hotels across all projects, ensuring expenses are allocated to the correct project.
• To monitor stock levels and to replenish as required, managing receipts in relation to VAT claims.
• To assist the Director in the management of the website and social media accounts, liaising with IT as required.
• To be first point of contact for customers and to manage enquiries, responding in a timely fashion.
• To provide administrative support to the Director, including organising meetings and carrying out word processing duties.
• Day to day management of the office, to include the procurement of goods and equipment and maintenance of an effective filing system.

Person Specification

Essential Criteria:

• A minimum of GCSE Maths and GCSE English (A-C) or equivalent qualification to demonstrate literacy and numeracy AND 2 years' experience in a similar role.
• Book keeping experience including management of purchase/sales ledger.
• Excellent IT skills with at least 1 years' office-based experience of using Microsoft Office, including Excel, Outlook and Word.
• Ability to create, develop and maintain effective working relationships with colleagues, customers and suppliers.
• Ability to work independently with minimal supervision to meet deadlines.
• Ability to use own initiative.
• Excellent organisational skills and communication skills.

Desirable Criteria:

• Experience of using Quickbooks or Sage

Benefits:

• Company pension
• Free parking

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