Band 3 Ward Clerk

Band 3 Booking Clerk required on a temporary basis based in Antrim

Role: Band 3 Booking Clerk

Rate of Pay: £12.31

Location: Antrim

Hours: 22.5 hrs per week- Monday-Thursday

Duration: 3 Months

Main duties/Responsibilities:

The Post holder will support the Ward Manager and Multi-Disciplinary Team on the ward by carrying out clerical work.

Ward Records

• Support the Ward Manager and MDT by carrying out clerical duties including organising and recording meetings.
• Compile statistics onto Excel spreadsheets.
• Ordering via e-procurement.
• Input data to, and obtain information from, a Computerised Patient Administration System at ward level as requested by the Ward Manager.
• Prepare filing .charts and bed labels for all admissions.
• Blood labels and patient continuation labels.
• Inform Catering Department of number of meals required and menu selection requested. Prepare diet requests as instructed.
• Cover for Medical Secretary during times of sick leave/annual leave etc.

Patient Notes and X Rays

• Prepare and update case notes for admission/attendance, add follow up sheets/ mount sheets/ addressograph labels as required.
• File Laboratory/X-Rays of discharged patients, file all available reports, nursing notes, observation sheets, etc in appropriate section. Arrange delivery of case notes to appropriate Medical Secretary
• Maintain an adequate supply of blank case notes, follow up sheets, mount sheets, observation sheets, ECT consent forms, laboratory forms/ specimen containers and general stationery in ward or department.
• Liaise with Medical Secretaries/Medical Records Department and other staff as necessary.

Reception/Telephone Duties

• Inform Nursing/medical Staff of arrival of all admissions to ward.
• Forward to the location identified in the appropriate policy, all money and valuables handed over by patients on admission.
• Liaise with Medical Records Departments regarding patient's state benefits/allowances.
• Arrange collection of patient's money/valuables prior to discharge.
• Answer telephone and refer all messages and enquiries to the Ward Manager.
• Photocopying notes as requested by Governance.
• Advise visitors during visiting hours of patient location as instructed by the Ward Manager.
• Participate in training. Ensure mandatory training is carried out.
• Any other duties relevant assigned to the post.

Essential Criteria:

• 3 GCSE's to include English Language (Grade A*- C) or equivalent

PLUS

• 2 years paid clerical/secretarial experience in an office environment to include the use of the Microsoft Office Suite of packages. This must be clearly documented in your application

To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided, and Christine Thompson will be in contact to confirm if you have been shortlisted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate.