Administration Officer

Job Title: Administration Officer

Location: Belfast City Centre

Contract Type: Temporary assignment until at least the end of March 2025 (possibility of extension)

Pay Per Hour: £12.59

Working Hours: Full time Monday- Friday (9.00am-5.00pm)

Start Date: As soon as possible

Job Summary:

The role of the Administrative Officer is to provide an effective and efficient administrative support service, conducting redaction exercises as directed and to undertake general administrative/clerical duties within the Directorate.

Main Duties:

1. To undertake general administrative/clerical duties in support of colleagues within the Directorate.

2. To undertake routine filing duties ensuring that manual and computerised filing systems and registers are maintained and updates, as necessary.

3. To scan relevant documents, as directed by the Investigating Officer.

4. To conduct redaction exercises as directed.

5. To take notes and record in appropriate filing systems.

6. To deal with queries, which may arise in the course of their work, escalating to line manager, as appropriate.

7. To answer telephone calls, take messages and pass to appropriate colleague.

8. To have responsibility for all records held, created or used as part of the business, including corporate and administrative records whether paper-based or electronic and also including emails, in line with General Data Protection Regulations (GDPR) and the Data Protection Act 2018.

9. To have due regard to the need to promote equality of opportunity between:

• persons of different religious belief, political opinion, racial group, age, marital status or sexual orientation;
• Man and women in general;
• Persons with a disability and persons without;
• Persons with dependants and persons without.

10. Any other relevant duties appropriate to the grade as may be required by line management.

Essential Criteria

Previous experience in an administrative role.

Desirable criteria

Previous experiencing working within the Public Sector

If you are interested and available for this position, please upload your CV to the link or contact Emer McNally at [email protected]

To be shortlisted for this role all applicants MUST meet the essential criteria. Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles. As there are so many applications, unsuccessful candidates may not be contacted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate. It will be a cost of between £16 - £32 depending on clearance level.