Accounts Technician

Reporting to the Chief Executive, the postholder will be responsible for providing financial support on a range of financial activities with regular updates, daily and monthly, within strict deadlines. The postholder will be responsible for the accurate maintenance of the Sage Accounts 50 system. The postholder will also be required to produce a monthly Profit and Loss account and Balance Sheet for review by the Chief Executive

MAIN DUTIES AND RESPONSIBILITIES

• Process transactions for the purchase of supplies and equipment as authorised in accordance with the company's financial policies and procedures.
• Prepare monthly profit and loss account and balance sheet from the Sage accounting system.
• Pay supplier invoices in a timely manner in accordance with company policies and procedures.
• Identify and take all reasonable discounts on supplier invoices.
• Issue sales invoices to customers.
• Provide timely information of receivables to the management.
• Record cash receipts and make bank deposits.
• Conduct a monthly reconciliation of every bank account.
• Conduct periodic reconciliations of all accounts to ensure their accuracy and report on any variances.
• Administration pertaining to VAT
• Maintain the petty cash fund and report on it as required.
• Develop and maintain the company register of fixed assets.
• Provide information to the external accountant for the preparation of the annual financial statements.
• Assemble information for external auditors for the annual audit.
• Seek quotations for all materials and services within the business as requested by management.
• Calculate and issue financial analysis of the financial statements as required.
• Maintain the chart of accounts as approved for use by the Chief Executive Officer.
• Assist in the preparation of the annual budget on a spreadsheet.
• Assist with all other budgets as required throughout the year.
• Calculate variances from the budget and report significant issues to management on a regular and timely basis.
• Report financial analysis and management accounts at Property Meetings and Board Meetings as necessary.

ADMINISTRATION

• Maintain an orderly accounting filing system.

• Provide clerical and administrative support to management as requested.
• Ensure accuracy and timely filing, including e-filing system.
• Ensure all information is stored confidentially, operating a tidy desk policy at all times.
• Open and distribute post as required.
• Provide excellent customer service.
• Provide reception cover as required.

GENERAL

• Promote the company positively at all times through the company values and strive to maintain and build upon the excellent reputation of the company.
• Conduct yourself in a trustworthy, reasonable, and responsible manner when undertaking your duties.

• Promote a good and harmonious working environment where all are treated with respect and dignity and in which no form of intimidation or harassment is tolerated.
• Abide by all company policies and procedures and ensure that these are implemented in the area of responsibility.
• Within the context of the post, ensure full compliance with company health and safety requirements.
• Participate in staff development and training events.
• Any other duties deemed necessary with the postholder competence to ensure the effective operation of your role within the company.