Documentation Administrator

Staffline is looking for a documentation administrator for our established client in Cork for a 12 month contract.

Key Responsibilities:

• Proactively handling of a high volume of queries from suppliers and customers.
• PC literate - basic understanding of PC use, email, system information, document updating 

• Knowledge of MS office packages, Word, Excel, PowerPoint
• Administer and maintain the organisation's centralised document management system, ensuring document integrity, accuracy, and accessibility.
• Manage the document change request process, including review, coordination, tracking, and closure of change requests.
• Ensure compliance with document control procedures in line with ISO 9001
• Monitor document review cycles and engage with document owners to ensure timely updates and compliance.
• Provide training, guidance, and ongoing support to system users on document management processes and tools.
• Prioritise and manage document control activities in response to changing business requirements and ad hoc requests.
• Liaise with stakeholders across the organisation to facilitate document reviews, approvals, and process improvements.
• Any other duties deemed necessary by management

Required Experience:

• Will be a team player while also welcoming the challenge to work on his/ her own initiative
• High attention to detail
• Third level qualification with a minimum of 1-2 years relevant experience (quality management/ISO systems an advantage)
• Document control and records management knowledge desirable,
• Proven ability to prioritise workloads and manage competing document control demands
• Strong communication and stakeholder management skills
• Strong organisational skills and attention to detail.
• Excellent written and verbal communication skills.
• IT skills, i.e. Microsoft Excel, PowerPoint, Word

*Apply with your CV today if you feel you meet the necessary criteria*