Materials Administrator

Team Structure and Reporting Lines

PLanningTeam

Function Lead - Planning and MRP Manager

Reporting to - Planning and MRP Manager

Colleagues - Production Planner, Materials Administrator

Responsibilities & Accountabilities

· Production Schedule - Each finished product is produced to a standard recipe. Management of the raw material stock required for each production run from the projected production plan.

· Raw Material Stock Levels - Compare the current stock level with projected production plans, forecast raw material requirements and stock levels and place orders with approved suppliers.

· Stock Obsolescence - Raw Materials and Packaging become obsolete if not used within the minimum shelf life of a product, or the forward demand has reduced since the stock was delivered. This information must be highlighted to the relevant business sector, so that solutions can be found.

· Supplier Lead Times - Each raw material and packaging item has a minimum number of days required, from the placement of an order to the delivery of the goods. Manage the order process by being familiar with the lead times of all materials so that all required raw material / cartons are available for production runs.

· Safety Stock Levels - Management of safety stock on key critical items.

· Customer Service Levels - This is the most important KPI of the Planning function. Working within the agreed lead times, raw materials and packaging cannot cause customer service issues.

· Production downtime - The level of production downtime, due to unavailability of raw materials and packaging must be zero.

· Place purchase orders and print run orders in a timely manner, and monitor, so that delivery is made on time to meet the demands from the production schedule.

· Supply vendors with forward forecasts to assist them in keeping the raw material lead time to a minimum.

· Support NPD initiatives to launch.

· Manage workflow queries.

Manage and review inventory levels and working capital, focusing on stock balances, aged stock and stock with no forecast.

Qualifications & Previous Experience

The ideal individual will have a minimum of 1 - 2 years' experience in Supply Chain in the FMCG environment and will have a proven record of Material Requirements Planning expertise. A 3^rd level qualification in Business, Materials Management, and Supply Chain/Logistics would be desirable but not essential. The ideal candidate will have the ability to demonstrate an understanding of the supply chain in the ROI market place.

Knowledge &

Skills

· Good Interpersonal Skills (proven ability to work with a team and other departments effectively)

· Process Knowledge

· Ability to proactively identify potential problems, identify solutions, evaluate these and implement in a timely manner.

· Communication skill

· Project Management

· PC / SAP skills

· Process / System development

· Planning/ Organisation

· Cost Awareness

· Continuous Improvement

· Commercial awareness

Knowledge

· Management experience in a FMCG manufacturing environment

· Diploma or equivalent in a Science, Technology, Engineering related discipline

· Financial awareness

· Exposure to NPD in a FMCG manufacturing environment.

· Production Process

· BRC Standards and Customer codes of practice

·

Decision-Making.

- Product produced to specification.

- Process capable of delivering 'right first time'.

- Determining 'Product on Hold'.

- BRC standard 'Every day"