Personal Secretary with Minute Taking Duties

Job Title: Personal Secretary with Minute Taking Duties

Rate of Pay: £12.75

Location: Whiteabbey Hospital

Duration: 3 Months

Our client, Northern Health and Social Care Trust, is seeking an Administrative/Secretarial Officer to provide high-quality administrative and secretarial support, ensuring the efficient day-to-day running of the department.

Main Responsibilities

• Provide comprehensive secretarial and administrative support to senior staff and the wider team.
• Manage diaries, appointments, meetings, and provide minute-taking and meeting administration.
• Produce and format reports, letters, forms, and other documents to a high standard using Microsoft Office and digital dictation where required.
• Manage incoming and outgoing correspondence, emails, telephone enquiries, and maintain effective communication with internal and external stakeholders.
• Maintain accurate records, filing systems, databases, spreadsheets, and computerised information systems.
• Prioritise workloads, process confidential information, and ensure administrative tasks are completed efficiently and accurately.
• Collect and collate statistical information and maintain departmental records as required.
• Provide administrative cover for colleagues during periods of absence or increased workload.
• Support the training of administrative staff and contribute to a positive, collaborative team environment.
• Maintain confidentiality and comply with Trust policies, equality legislation, information governance, and departmental procedures.
• Undertake any other duties appropriate to the role as directed by the Locality or Department Manager.

Essential Criteria

• Applicants must have either *4 GCSEs (Grades A-C), including English, or equivalent, plus at least 1 year's clerical/secretarial experience (including minute-taking) **, or GCSE English (or equivalent) plus at least 2 years' clerical/secretarial experience (including minute-taking).
• Applicants must also hold either a recognised IT/Keyboarding/Word Processing qualification or have at least 1 years' experience using Microsoft Word, Excel, and Outlook in an office environment.
• A full UK driving licence and access to a vehicle are essential. This requirement will be waived where a disability prevents driving, provided suitable Trust-approved alternative transport is available.

To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested, please upload your CV to the link provided, and Mia Taylor will be in contact to confirm if you have been shortlisted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless of if you already have a valid certificate