Personal Secretary

Personal Secretary

Band 3

Temporary

The Role: Staffline Recruitment are delighted to work in partnership with our public sector client to recruit for this exciting role.

Responsibilities:

• Provide a full secretarial support service to the team and other professionals.
• Maintain diaries; arrange diary dates, venues, travel arrangement and hospitality. This also includes minute taking, audio typing and shorthand/note taking.
• Organise the office and carry out routine secretarial duties which include the development and maintenance of an efficient filing system, brought forward system, mail distribution, photocopying, binding and ensure relevant files are available for meetings.
• Open and record incoming mail and direct correspondence for the Team or otherwise deal with routine items. This will include the writing and drafting of routine letters for signature.
• Facilitate communication within the department by liaising with relevant staff.
• Dealing with telephone calls and enquiries and taking relevant action as appropriate.
• Type letters, memorandums and minutes. A high level of word processing skills will be required, and the post holder will also be required to develop skills on Microsoft Office software and other computer packages as and when required.
• Assist in the production of Power Point presentations required by department.
• Provide administrative support in the production of policies and reports produced within the department.
• Supervision of clerical staff if post requires so.

Management of stationary stock levels throughout the department using stock catalogue and non-stock requisitions so levels of stock are adequately maintained.

Essential Criteria:

• 5 GCSE's (Grades A-C) to include English Language and Maths or equivalent of higher educational standard and one year's secretarial* experience.

OR

• NVQ Level 2 in Business Administration or equivalent or higher educational standard and one year's secretarial* experience.

OR

• 3 years secretarial* experience.

*Secretarial experience is defined as experience in an office-based environment to include diary management, dealing with enquiries, word processing, co-ordinating meetings and taking notes at meetings.

• Ability to manager workload effectively and meet tight deadlines
• Ability to use initiative
• Effective communication and interpersonal skills
• Experience working as part of a team with successful outcomes

Desirable Criteria:

• Additional secretarial experience

Hours of work: Monday- Friday 37.5hrs

Rate of Pay: £12.75 per hour

Why use Staffline? This may not matter to you when you're looking for a new opportunity, but we just wanted to tell you a little bit about Staffline. We know that finding the right job can be challenging and we have the tools and resources to help you succeed. An established recruitment agency since 1983, we offer permanent and temporary job solutions to lots of different clients in multiple industry sectors in Northern Ireland and Republic of Ireland. For further information please apply with your up to date CV by clicking the button.