Events Coordinator

Events Coordinator

Staffline Ireland are recruiting for an Events Coordinator behalf of our client within the hospitality sector. The Events Coordinator is responsible for liaising with clients, coordinating logistics, and ensuring that every event is delivered to the highest standard of service. This is an exciting opportunity for an enthusiastic hospitality professional with excellent organisational skills and a passion for creating memorable guest experiences.

Responsibilities:

• Proactively work with current and target clients to build a regular and repeat client network.
• Identify and pursue new sales opportunities by promoting the venue's event spaces, packages, and services to prospective clients.
• Support the hotel sales team by conducting site visits, showcasing facilities, and preparing tailored proposals to convert enquiries into confirmed bookings.
• Maintain strong relationships with existing clients to encourage repeat business, referrals, and upselling of additional services.
• Assist in planning and organising weddings, corporate meetings, private functions, and hotel-hosted events.
• Act as a key point of contact for clients, responding to enquiries, confirming details, and providing excellent customer service.
• Prepare event documentation, including function sheets, schedules, and set-up instructions for internal teams.
• Coordinate with hotel departments (F&B, Front Office, Housekeeping) to ensure event requirements are clearly communicated and delivered.
• Liaise with external suppliers when required (e.g., florists, entertainment, AV support).
• Monitor event inventory such as décor, equipment, and stationery, reporting shortages to management.
• Ensure compliance with health & safety, fire, and legal regulations during events.
• Handle client feedback and escalate issues where appropriate to senior management.
• Promote the hotel's facilities and services to maximise future event opportunities.
• Any other duties role may involve.

Person Specification:

• Previous experience in event coordination within a hotel or hospitality environment.
• Knowledge of event planning processes, including function sheets and scheduling.
• Ability to work effectively within a team and build strong working relationships, including external suppliers and contractors.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent communication and interpersonal skills, with a focus on guest service.
• Competence in Microsoft Office (Word, Excel, Outlook).
• Familiarity with event management or PMS systems.
• Flexibility to work evenings, weekends, and holidays as required by the events schedule.
• Qualification in hospitality, events management, or a related discipline would be highly advantageous but not essential.

The Rewards

The successful Events Coordinator will enjoy a competitive salary depending on experience plus, Opportunities for professional development and career advancement and Staff Discount.

Location

The Events Coordinator role will be based in Belfast.

To be considered for this position, please forward your CV to Ross McConville at Staffline Ireland by clicking on the APPLY button on this page and attaching your CV.

The Staffline Ireland Specialist Team is a dedicated division within Staffline Ireland, focused on providing Permanent, Contract & Temporary staffing solutions across; Construction, Engineering, Accountancy & Finance, Financial Services & Insurance, Health & Safety, HR, IT, Sales & Marketing, Senior Manufacturing, Procurement & Supply Chain & Medical, Health & Social Care.