Purchase to Pay Officer

Purchase to Pay Officer

Newry

Temporary

Rate of Pay: £15.74 per hour

The Client: Local Government body based in Newry, serving local residents.

The Role:

The post holder will report to and support the Purchase to Pay Supervisor, to provide a comprehensive and efficient financial service across the area of work, which meets the needs of the Council, regulatory authorities and stuatory agencies.

Undertake the efficient operation of the purchase to pay function as required by the purchase to pay supervisor. This will include assisting any member of staff in relation to raising a purchase order or processing payment to a supplier while using the purchase to pay platform.

Hours of work: 37 hours per week

Requirements:

Responsible for administering the �Pecos� Purchase to pay system include;

• Issuing purchase orders to suppliers after the PO has been approved by Budget holder. Checks
  include ensuring the correct PO settlement has been chosen and ensuring cost codes are accurate
  and reflect the Council�s accounting structure.
• Processing received invoices on the system to match PO�s which have already been created.
• Processing Non PO invoices ensures cost codes are correct and they are directed for approval to
  the correct budget holder.
• Providing a timely response to the P2P staff support contact help desk � issues could include
  raising orders / change order and goods received notes.
• Responsible for creating, updating and reviewing suppliers, customers and client details for
  internal and external stakeholders on the Pecos system.
• Ensuring approval rule groups are up to date on the system to account for staff/structure
• Ensuring Council Address list is kept relevant.
• Responsible for the administration of the Konducta system for the payment of stock items.
• Responsible for all creditor payments for both Revenue and Capital spend, in line with
  Council Policy and Audit regulations.
• Responsible for ensuring the calculation and payment of Councillors and Officials
• Responsible for the administration of the Tax Construction Industry Scheme (C.I.S).
• Review / maintain Purchase Ledger for supplier details, turnover, outstanding invoices etc.,
  dealing with customers as required.
• Responsible for the operation of BACS, Imprest and Manual Payment System and the
  reconciliation of the Imprest Bank Account and Imprest Petty Cash Account.
• Responsible for recording and receipting all property certificates that are received by Council
  and include within the weekly lodgement.
• Responsible for providing details for EU invoices for the monthly VAT return.
• Responsible for the recording of all pro forma invoices. And the preparation of the monthly
  utility bill return.

The list of duties / responsibilities must not be considered comprehensive nor exhaustive. They are simply a summary of the main duties / responsibilities that the post holder will be required to undertake. No Job Description can cover every issue that may arise within the post at various times and the post holder is expected to carry out other duties from time to time which are broadly consistent with those in this Job Description.

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