Reception/Facilities Assistant (FOH)

Staffline is looking for an experienced Receptionist/Facilities Assistant for our established client based in Cork for the Month of November

Key duties and responsibilities to include:

• First point of contact in reception - meet/greet visitors in a professional and friendly manner 

• Answer and divert calls and take messages in a professional manner 

• Booking Couriers  

• General reception duties: calls, transferring calls, dealing with visitors, taxi and meeting room bookings, ad hoc duties  

• Dealing with mail: receiving and sending out  

• Facilities requests and reports 

• Ad hoc duties when required 

• Ensure all mail is collected in accordance with published times and schedules 

• Collected mail is sorted and distributed accurately and effectively in accordance with published delivery times and schedules 

• Responsibility for all couriers, mail and postal activity 

• Set up rooms for meetings and rearrange afterwards. 

• Ensure that a professional image is conveyed to all third parties at all times

The successful candidate will ideally have:

• At least 1 - 2 year's experience in a similar Receptionist/facilities position 

• Well-mannered, presents well and can look after the front of house in the most professional way. 

• Experienced in Reception, facilities or another customer service function desirable 

• Ability to handle large packages - manual handling training will be provided 

• Excellent interpersonal skills and dedication to achieving a high level of customer satisfaction in every interaction. 

• Effective communicator, both over the telephone, email and face to face is essential 

• PC literate - basic understanding of PC use, email, system information, document updating 

• Knowledge of MS office packages, Word, Excel, PowerPoint

*Apply today with your CV if you feel you meet the criteria*