PEACEPLUS - Finance and Administrative Officer

Our Client, A Large Public Sector Organisation based in Coleraine require a Finance and Administrative Officer for PEACEPLUS project to join their team.

Role : Finance and Administrative Officer

Location : Coleraine

Hours of work : 37hrs per week 9am-5pm Monday - Friday

Hourly Rate : 1 -12 weeks £13.97 13 weeks + £16.37

KEY PURPOSE:

Provide a comprehensive administrative and financial support service for the PEACEPLUS Programme with responsibility for developing, implementing and maintaining financial procedures and processes; the management and monitoring of project budgets; and appropriate administrative services for the overall programme.

DUTIES AND RESPONSIBILITIES

1. Develop, implement and maintain all financial procedures and processes for the PEACEPLUS Programme to ensure compliance with SEUPB requirements, including financial and management information systems and databases.

2. Develop, manage and maintain administrative procedures, processes and records for the PEACEPLUS Programme including organisation and administration of Partnership meetings, associated steering group meetings, assessment panels and written reports for these and SEUPB.

3. Provide financial and administrative input to the preparation of the procurement of delivery agents, the assessment and appeals process and the drafting of Letters of Offer.

4. Carry out verification checks at key stages including project claims and other Article/verification checks as required and ensure project compliance with publicity requirements. Co-ordinate documentation for claims, progress reports, publicity returns and equality forms.

5. Process project reports and invoices received from delivery agents ensuring accuracy, compliance with the Letter of Contract and that all necessary supporting documentation has been supplied and prepare claims for payment in line with SEUPB guidelines.

6. Liaise closely with SEUPB in relation to the financial administration of the programme and with the council's Finance Department to ensure the effective processing of claims/ payments/ audits.

7. Submit claims to SEUPB and manage verification visits in relation to the vouching of claims and project budgets.

8. Monitor project monthly expenditure against targets, report budget variances and identify potential slippage on an ongoing basis.

9. Assist in the development and implementation of project monitoring and evaluation systems.

10. Undertake the collection, collation and interpretation of financial and monitoring information for projects in line with SEUPB requirements and input information onto relevant databases and reports.

11. Set up and maintain files, ensuring adequate and appropriate record keeping for individual projects and the administration budget.

12. Participate in and ensure compliance with all Council policies and procedures and operate within the highest standards of personal behaviour which reflect the core values of the organisation.

13. Undertake any other duties appropriate to scale, which may be required from time to time.

ESSENTIAL CRITERIA

• It is essential that applicants have a minimum of 1 qualification A levels (Grade A-C) or a relevant NVQ Level 3, or equivalent

EXPERIENCE

Three years' experience in 2 out of the following 3 areas

- processing and verification of grant funded project claims

- provision of management information

- collation and presentation of financial information

A full current driving license valid in the UK and access to a car

Where applicants do not hold the qualifications as outlined in 1 above, they must demonstrate a minimum of 5 years experience as above

KNOWLEDGE

A working understanding of financial management systems and processes. Knowledge of grant funding systems and regulations in general.

Knowledge of EU funding regulations and guidance.

Interested in this exciting role, please forward your cv to [email protected] or call 028 25642699 for further information