Personal Secretary, Dundonald
South Eastern Health & Social Care TrustJob description
My client a leading public sector organisation based in Dundoanld are currently seeking to recruit a Full-Time Secretary.
Hours: Monday - Friday, 9am-5pm
Pay: £12.31 per hour
JOB SUMMARY
The Trust provides a wide range of services and employs Secretaries in a wide variety of settings. Secretaries provide a secretarial/administrative service/support within a department/section.
To carry out a wide range of secretarial/administrative tasks including the use of word processing and other computer packages.
KEY DUTIES / RESPONSIBILITIES
The post holder will be required to carry out a range of duties, which may
include all or some of the following:-
- Word processing/typing letters/producing reports
- Sorting and responding to mail as appropriate
- Dealing with general enquires
- Maintaining online diaries for you, Assistant Director and Clinical Manager
- Managing e-mail accounts for you, Assistant Director and Clinical Manager
- Arranging meetings - collate documents, sending out agendas
- Minute Taking, typing up minutes and circulating as appropriate
- Sorting and processing information
- Preparation of statistical information
- Dealing with requests for information
- Making appointments
- Filing
- Dealing with telephone calls
- Printing/photocopying
- Checking of nursing pins and updating health roster
Essential Criteria
OR NVQ Level 2 in Administration (or equivalent qualification) plus 1 year's secretarial/admin/clerical experience OR 2 year's secretarial/admin/clerical experience.
2. RSA/OCR Stage II Text Processing Part 1 and Part II (or equivalent/above qualification) OR 1 year's word processing experience, to include typing and formatting of reports and letters.
3. Experience in using Microsoft packages to include WORD, EXCEL, and OUTLOOK
4. For posts involving audio-typing Audio Typing qualification for 6 months audio working experience or a willingness to be trained in Audio typing within the first 6 months.
Please note for the purposes of this block recruitment exercise some posts will not involve audio-typing. Therefore, the criterion above should not prevent a candidate from being shortlisted.
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For posts requiring a driving licence:- Please note for the purposes of this block recruitment exercise some posts will not require candidates to hold a driving licence at the closing date of this advertisement. Therefore, the criterion below should not prevent a candidate from being shortlisted.
Hold a current driving licence which is valid for use in the UK and have access to a car on appointment. This criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by the Trust which will permit them to carry out the duties of the post. |
Skills/Abilities
- Ability to work as part of a team.
- Ability to use own initiative.
- Excellent organisational skills with an ability to prioritise own workload.
- Effective communications skills to meet the needs of the post in full.
- The ability to work in a challenging and changing environment.
- The ability to ensure accuracy in own work.
The ability to effectively use office admin systems such as diary management and filing systems.
If you are interested and available for this position, please upload your CV to the link or contact Stephanie Wilson at [email protected]
To be shortlisted for this role all applicants MUST meet the essential criteria. Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles. As there are so many applications, unsuccessful candidates may not be contacted.
Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate. It will be a cost of between £16-£32 depending on clearance level.
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