Senior Procurement Specialist

Senior Procurement Specialist, Enniskillen

Hybrid working: 2 days on site and 3 days homeworking

Working Hours: 9.00 am - 5.30 pm, 1 hour lunch break

• Supporting the Head of Procurement in the delivery of the Procurement Strategy including the Procurement Plan and Contract Management.
• Responsible for all aspects of the procurement of goods and services in line with organisational-level policies and public procurement legislation.
• This is a crucial role in ensuring efficient and effective procurement operations, maintaining compliance, and providing excellent customer service to stakeholders.

Benefits

• Leave: 25 days annual leave, plus all public holidays
• Flexi Time: Opportunity to accrue an additional 3 flexi leave per month
• Pension: The pension is Core Alpha through the North South Pension Scheme, and this individual would be a Northern Member. This is a Defined Benefit scheme. The pension amount would be based on average salary and the number of years in employment
• Free onsite Parking
• Assistance to Study

DUTIES AND RESPONSIBILITIES

• Provide Specialist Advisory support to stakeholders by addressing procurement-related enquiries and resolving issues in a timely manner.
• Manage the entire eTender process, including publishing approved tender documents, monitoring clarifications, and downloading and circulating tender responses to relevant parties, evaluation panel member and raising the PO after tender award completion
• Maintain accurate and comprehensive records of all procurement activities, ensuring all documentation is properly filed for audit purposes.
• Complete planned Compliance Assurance Audit checks across procurement functions and report audit outcomes and recommendations to Head of Procurement.
• Serve as the primary liaison for specified business units, ensuring their procurement needs are met and fostering strong working relationships.
• Review and approve POs related to Requests for Quotations, Requests for Tender ensuring compliance with procurement policies and procedures.
• Collaborate with the Purchasing function to ensure adherence to procurement regulations and policies regarding purchase requisitions and purchase orders.
• Apply procurement policies to address and resolve various procurement-related issues and challenges.
• Ensure appropriate procurement route is applied such as Quotes, Tenders, Procurement card or Supply Gov/CPD.
• Utilise the Finance systems to analyse spend data and generate reports on key procurement indicators, providing insights to support strategic decision-making.
• Assist the Head of Procurement and Procurement Advisor with daily procurement operations and contribute to the continuous improvement of procurement processes.
• Undertake other responsibilities as required to support the development and effectiveness of the procurement function.
• Implement and deliver the corporate procurement plan, Contract Management and adherence to supplier KPIs ensuring compliance and efficiency.
• Analyse and report on procurement activities aligned with the corporate plan.
• Support the implementation and enforcement of procurement policies and procedures.
• Assist in the adoption and use of new digital transformation software related to procurement.
• Review and analyse individual procurement plans submitted by budget holders annually.
• Support training delivery for both new and existing staff on procurement processes.
• Write and publish procurement procedure notifications to ensure transparency.
• Support change management initiatives related to procurement and compliance.
• Develop and apply monitoring and reporting tools for procurement and purchasing, including environmental, sustainability, social and procurement governance.
• Comply with and actively promote policies and procedures on all aspects of equality.
• Complete all training to keep abreast of Procurement best practice as required within specified timeframes

Criteria

• Educated to Degree Level, or equivalent, in a relevant discipline such as Procurement, Business, or Supply Chain Management, AND
• A minimum of 3years' experience in a Public Procurement Role or equivalent, which must include:
  • Experience supporting a senior manager in a complex organisation; and
  • Experience within an organisation that has a capital income of at least €10 million as part of a cross-sectional annual budget, AND
• A full current driving licence and / or access to a form of transport which will permit the candidate to meet the requirements of the post

Essential Criteria

1. Proven experience in building and maintaining strong working relationships with internal and external stakeholders.
2. Strong ability to maintain accurate and comprehensive records of procurement activities for audit purposes.
3. Strong analytical and problem-solving skills to address various issues and challenges, coupled with demonstrated resilience and adaptability to change in a fast-paced, evolving organisation.
4. Strong planning and organisational skills with the ability to manage competing priorities and meet deadlines.
5. Ability to work independently with minimal supervision and take initiative in a dynamic work environment.
6. Meticulous attention to detail in all tasks and documentation.
7. Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
8. Line management experience, including leading teams and working independently.
9. Experience in delivering a corporate procurement plan and engaging with internal and external stakeholders at a senior level to support organisational strategy.
10. Experience in rolling out procurement training and contributing to change management initiatives.
11. Strong knowledge of procurement law, frameworks, and best practices.
12. Analytical and problem-solving skills, coupled with procurement acumen to support strategic decision-making.
13. The ability to guide teams, advise senior colleagues, and drive performance improvements within procurement processes.
14. Demonstrated experience in managing the eTender process, including publishing tender documents, handling clarifications, and processing tender responses.

Desirable Criteria

• It is highly desirable for candidates to be registered with the Chartered Institute of Purchasing and Supply (CIPS). Candidates who are not CIPS registered at the time of appointment will be required to obtain registration within two years of taking up the role.
• Proven experience navigating procurement processes across multiple jurisdictions, including both, NI and ROI.

How to Apply:

Send your CV to [email protected]
Call 028 6632 3300 (EXT 345) for more details