Performance & Governance Administrator

Our client a large public sector organisation requires a Performance & Governance Administrator to join their team in Antrim.

Role: Performance & Governance Administrator

Rate of Pay: £14.17ph

Location: Antrim

Hours: 37 hours

Duration: 3-6 Months

Main duties/Responsibilities:

As a member of the Performance and Governance Team the Performance and Governance Administrator will be expected to support the delivery of the Council's aspirations in relation to the services delivered by the Performance and Governance team including Performance, Risk Management, Information Governance, Member Services and Climate Change. As part of the team, the post holder will provide comprehensive clerical and administrative services including efficient word processing and a minuting service for the achievement of effective implementation of the Performance and Governance Team's services. The post will require flexibility working in a dynamic environment.

• As a member of the Performance and Governance team, contribute to the effective delivery of operational objectives of the Finance and Governance Department.
• Deal courteously and effectively with emails, requests and complaints from members of the public, Elected Members, stakeholders and external agencies including FOI/EIR/DPA requests.
• Use all Microsoft Office packages including Word, Excel, Access, PowerPoint and Outlook, as well as all software packages utilised e.g. Finance, Room bookings and provide comprehensive administrative support to Officers in the use of these packages.
• Provide comprehensive administration support for all aspects of Corporate Records Management. Maintain all necessary records, including data entry and processing relevant documentation for Performance and Governance section.
• Maintain a working knowledge of appropriate legislation and procedures in relation to the Performance and Governance section to provide accurate information, advice and guidance as and when required.
• With the assistance of relevant Officers and corporate communications ensure that information in relation to all relevant aspects of the Performance and Governance section is held on the corporate website and social media and is accurate and up to date.
• Assist in research and preparation of reports, including those of a confidential nature, required for meetings of the Council, its Committees and Working Groups.
• Provide advice and training as appropriate in relation to Information Governance functions.
• Maintain electronic diaries of appointments for Officers within the Performance and Governance team and book all necessary meeting rooms, equipment and catering arrangements.
• Create and update administration procedures where necessary and ensure that an up to date procedure manual is available at all times.
• Ensure all electronic files are efficiently and accurately stored to facilitate reporting and ease of retrieval through use of IT and Council computer systems.
• To minute meetings and facilitate paperless meetings, preparing and circulating agendas, minutes and other papers as necessary.
• Create Purchase Orders, place orders for items requested and deliver items when goods are received on the systems in place. Assist with clearing of invoices when advised.
• Ensure the presentational quality of outgoing correspondence is in line with corporate communication standards.
• Provide support to the Council and its Services in line with the Emergency Response Plan.
• Support the work of the wider Performance and Governance Team as and when required.
• Undertake other duties as allocated by the Line Manager in relation to the needs of the Department.
• To be available from time to time to carry out duties outside of normal working hours and in addition to basic contracted hours. Such additional hours to be remunerated in line with the Council's policies at that time

Essential Criteria:

• A minimum of 5 GCSEs (Grades A-C) to include English and Maths or equivalent
• A minimum of 2 years' administrative or clerical experience
• Experience in the use of Microsoft Office applications, including Word, Excel and PowerPoint

To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided, and Christine Thompson will contact you if you have been shortlisted. Full Job Description available on request.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate.