Board Secretary | Part Time | 12 Month Contract

Board Secretary | Part Time | 12 Month Contract

The Client: Our client, a leading public sector body, is currently seeking to recruit a Board Secretary to join their organisation on a part-time basis for a 12-month period.

The Role:

The Board Secretary will be responsible for supporting the effective governance and operation of the Board and its Committees in line with the Code of Practice for the Governance of State Bodies. Reporting to the Chairperson, the Board Secretary will be responsible for ensuring timely preparation and distribution of agendas and Board papers, attends meetings, records accurate minutes and actions, and maintains appropriate records and document retention.

Key responsibilities include:

• Preparing agendas in collaboration with the Chairperson
• Coordinating, distributing, and archiving Board papers and minutes
• Ensuring timely communication of draft minutes and action logs
• Tracking and following up on Board actions
• Providing governance advice to the Chairperson and Board
• Supporting the induction and mentoring of new Board members
• Maintaining the register of disclosed interests in line with policy

The role requires a proactive, detail-oriented approach with strong communication skills and a commitment to governance excellence, confidentiality, and compliance with statutory and organisational requirements.

Requirements:

• Educated to Degree level in relevant field (or equivalent qualification)
• Previous experience working in a Board Secretary role, ideally in the public sector or corporate secretarial department
• In-depth knowledge of the Code of Practice for the Governance of State Bodies
• Effective communication skills with the ability to lead and influence at all levels
• Strong organisational skills and the ability to work as part of an on/off site team environment, self-manage and prioritise daily workload
• Strong technical and IT skill with a high level of proficiency with MS Office programs, including Teams, Word, Excel and PowerPoint

In Return:

• Competitive salary
• 2 days per week (remote) with attendance at Board Meetings required occasionally (flexibility required)
• 12 month contract with the possibility of extension

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