Band 3 Personal Assistant

Band 3 Personal Assistant required for a large public sector organisation based through the South Eastern Trust

Location: Ulster Hospital

Pay Per Hour: £11.67

Working Hours: 8am - 4pm Monday - Friday

JOB SUMMARY/MAIN PURPOSE:

The Trust provides a wide range of services and employs Secretaries in a wide variety of settings. Secretaries provide a secretarial/administrative service/support within a department/section.

To carry out a wide range of secretarial/administrative tasks including the use of work processing/audio typing/shorthand and other computer packages.

MAIN DUTIES / RESPONSIBILITIES

The post holder will be required to carry out a range of duties which may include all or some of the following:-

• PA support to Assistant Director to include:
  • Email management
  • Support for meetings - booking rooms, typing agendas, sending out and collating documentation for meeting, typing minutes
  • Booking travel and courses when applicable
  • Diary management
• Admin Support to Senior Nursing Team to include but not exhaustive:
  • Support for meetings as listed above
  • Booking rooms
  • Collating documentation for training
  • Typing up, printing and laminating information sheets for display within ED and Minor Injury Unit

ESSENTIAL CRITERIA

4 GCSE's Grades A-C to include English Language (or equivalent qualification) plus 1 year's Secretarial/admin/clerical experience

OR

NVQ Level 2 in Administration (or equivalent qualification) plus 1 year's secretarial/admin/clerical experience

OR

2 year's secretarial/admin/clerical experience.

RSA/OCR Stage II Text Processing Part 1 and Part II (or equivalent/above qualification)

OR

1 year's word processing experience, to include typing and formatting of reports and letters.

Experience in using Microsoft packages to include WORD, EXCEL, and OUTLOOK

DESIRABLE CRITERIA

Experience of using a computerised database.

Experience in the effective use of office admin systems such as diary management and filing systems.

If you are interested and available for this position, please upload your CV to the link or contact [email protected]

To be shortlisted for this role all applicants MUST meet the essential criteria. Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles. As there are so many applications, unsuccessful candidates may not be contacted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate. It will be a cost of between £16 - £32 depending on clearance level.