Senior Administrator

Senior Administrator required for Fivemiletown area

Hours of Work: 9am-5pm Monday - Friday

Office based role

Salary depending on experience

Key Duties and Responsibilities

• Manage the day-to-day administrative needs of the team; with appropriate systems, procurement processes, policies, procedures and practices to meet the needs of the projects
• Handling correspondence on behalf of Managers
• Travel and Itinerary management
• Scheduling meetings / Calendar Management
• Managing internal and external correspondence on behalf of senior management.
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Developing, maintaining and enhancing effective working relationships with a wide range of external contacts which will include members of the public, the statutory and voluntary/community sector, colleagues and other appropriate stakeholders.
• Respond to telephone and email enquiries from all stakeholders in an efficient and effective manner.
• Issue correspondence and general office duties.
• Entering data, maintaining databases, and keeping records.
• To complete monitoring and evaluation documentation and returns in line with specified requirements when required.
• To engage in processes and activities to further the stated objectives of the organization.
• To build relationships with statutory agencies, funding bodies and other service providers to develop referral services, networking and developmental opportunities.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Ordering office supplies and replacements, as well as managing mail and courier services.
• Dealing with clients/visitors
• Planning and organizing work to ensure the most effective use of available time and re-sources.
• Obtaining and organizing information and resources to support work activities in line with policies and procedures
• Working to tight deadlines and having the ability to work under pressure.
• Identifying and interpreting problems, generating solutions and taking appropriate action to deliver solutions
• Ability to communicate effectively both orally and in writing. Having the ability to receive, process and gather relevant and at times, complex information and to communicate in-formation and advice in a manner that is understood, is timely and is tailored to the needs of the recipient
• Ensure that good governance and effective controls are in place and maintain a strategy for the management of risk

Who We're Looking For:

Essential Skills & Experience:

• Minimum 2 years' experience in a busy Senior Administration / PA role
• Proven track record of successfully forging, managing and maintaining constructive working relationships with all stakeholders to develop solutions to difficult or contentious is-sues.
• PC Literate with Excel experience essential.
• Customer Service experience - dealing with queries, enquiries and complaints
• Excellent communication skills - both written and verbal
• Ability to work with people, both internal and external clients

How to Apply:

Send your CV to [email protected]

Call 028 6632 3300 (EXT 345) for more details